HIPAA Notice of Privacy Practices

Effective Date: January 23, 2026

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

1. Our Legal Duty

Travel Well Care LLC is required by law to maintain the privacy of your Protected Health Information (PHI), provide you with this notice of our legal duties and privacy practices, and notify you following a breach of unsecured PHI. We must follow the terms of the notice currently in effect.

2. How We May Use and Disclose Your Health Information

We may use and share your PHI for the following purposes without your written authorization:

Treatment: To provide, coordinate, or manage your healthcare. Example: Sharing information with a specialist for a referral.
Payment: To bill and receive payment for services. Example: Sending a claim to your health insurance provider.
Healthcare Operations: To run our practice and improve the quality of care. Example: Using data to conduct clinical audits or staff training.
As Required by Law: We will share information if state or federal laws require it, including public health activities or responding to law enforcement requests.

3. Special Protections (2026 Updates)

Substance Use Disorder (SUD) Records: If we receive or maintain SUD records protected under 42 CFR Part 2, these records are subject to stricter confidentiality. We will not disclose these records in legal proceedings against you without your specific written consent or a court order.
Redisclosure Notice: Once we disclose your PHI to a third party (such as a family member you’ve authorized), the information may no longer be protected by federal privacy laws and may be subject to further sharing by the recipient.

4. Your Rights Regarding Your PHI

Access & Copies: You have the right to inspect and receive an electronic or paper copy of your medical records.
Amendments: You may ask us to correct health information you think is incorrect or incomplete.
Restrictions: You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree, but we will if it involves a service you paid for out-of-pocket in full.
Accounting of Disclosures: You can ask for a list of the times we’ve shared your health information for purposes other than treatment, payment, or operations.

5. Complaints

If you believe your privacy rights have been violated, you may file a complaint with us or with the Secretary of the U.S. Department of Health and Human Services. We will not retaliate against you for filing a complaint.

6. Contact Information

To exercise any of your rights or to file a complaint, please contact our Privacy Officer: Privacy Officer, Travel Well Care LLC [Insert Address] [Insert Email] [Insert Phone Number]